When you’re collecting sensitive patient data, privacy is required by law.
In 2025, more healthcare teams are ditching paper and using online tools that meet strict HIPAA rules.
But not every form builder is built for patient trust.
This list covers the best HIPAA-compliant survey tools that help healthcare providers collect feedback securely and without the tech headaches.
What is a HIPAA compliant form builder?
A HIPAA-compliant form builder is a survey or data collection tool that meets the security standards of the Health Insurance Portability and Accountability Act.
It protects personal health information through encryption, access control, audit logs, and signed Business Associate Agreements (BAAs). These builders help covered entities collect data without violating HIPAA regulations.
But first… do you even need a HIPAA-compliant survey tool?
If you collect patient feedback or track health-related data, the answer is probably yes.
The moment your surveys involve medical history or anything tied to personal health information, you’re dealing with HIPAA compliance.
Not sure if your organization qualifies? Let’s break it down.
Here’s who really needs to think twice before using a standard survey tool:
Hospitals
Hospitals handle massive amounts of data on patients daily. From tracking patient satisfaction to auditing medical history, they need secure survey tools with robust security measures and data encryption baked in.
Telehealth platforms
Remote care doesn’t mean remote responsibility. These platforms collect health-related data online, so every click must support HIPAA compliance and secure data storage.
Health insurance providers
Insurers handle covered entities and business associate agreements constantly. They need compliant tools to manage customer data while staying aligned with the Health Insurance Portability and Accountability Act.
Mental health clinics
Collecting feedback or progress notes? That’s sensitive health data. These clinics must keep only authorized personnel in control of data access to safeguard patient data.
Medical research institutions
Whether studying treatments or tracking long-term outcomes, research centers must protect electronic protected health information at every phase of the data collection process.
Urgent care centers
With fast service comes fast data entry. These centers need tools that keep up without putting data security at risk.
Pharmacies
It’s not just about prescriptions. Pharmacies often collect patient feedback and need to store sensitive data securely, especially when dealing with healthcare professionals and patient records.
Home healthcare agencies
Care at home doesn’t skip compliance. From notes to surveys, these agencies manage sensitive patient information that falls under the accountability act.
Dental clinics
Think HIPAA doesn’t apply to your dentist? Think again. Dental offices handle personal health information daily and need to protect survey data about treatments or patient outcomes.
Physical therapy centers
Therapists work closely with patients and their data. From progress updates to experience feedback, these centers need HIPAA tools to protect sensitive patient data.
Health IT vendors
If you build tools for the healthcare industry, you’re likely dealing with data access rules and business associate agreements. Your platform must support HIPAA standards out of the box.
Substance abuse treatment centers
These centers deal with some of the most sensitive health data. Every survey must support data encryption and clear controls for who sees what.
Medical device companies
Smart monitors and wearables? Cool. But collecting health-related data means stepping into HIPAA territory. These companies must lock down secure data storage for all patient feedback collected.
Assisted living facilities
These homes care for elderly or disabled residents and collect data on their healthcare experience. Tools must meet HIPAA standards while staying easy for staff to use.
Occupational health services
From injury tracking to employee checkups, these teams collect health-related data for companies. HIPAA compliance is key to protecting medical history and patient outcomes.
Best HIPAA compliant survey tools in 2025
Having researched the survey software market for top HIPAA-compliant tools, here’s the list with the best options out there:
#1 SurveyLab – your best bet for HIPAA-compliant surveys
When healthcare providers need to collect patient insights safely, HIPAA compliance is a must. SurveyLab steps in right where it matters, with built-in features that check all the right boxes for protecting sensitive patient information.
Unlike general survey tools, SurveyLab was built with healthcare organizations in mind. It gives you the confidence to handle medical records, patient feedback, and healthcare survey responses without putting personal health data at risk.
Let’s break down what makes SurveyLab the best pick for HIPAA-covered surveys:
✅ Server certifications that speak volumes
SurveyLab runs on ISO 27001–certified servers. This means the infrastructure already meets strict data protection standards, and that’s a must when you’re dealing with protected health information.
✅ TLS-secured survey links
Every survey you send is protected with a 256-bit TLS certificate. That keeps healthcare survey responses locked tight from start to finish, cutting off risks at the source.
✅ Web Application Firewall (WAF)
WAF shields your surveys from outside threats. It’s like a digital guard dog standing between your survey data and anyone trying to mess with it.
✅ Automatic logoff
After 60 minutes of inactivity, users are logged out. This small detail plays a big role in protecting sensitive patient information, especially on shared devices.
✅ 2-Factor Authentication (2FA)
Only the right person can access your account. That’s one more lock on the door keeping unauthorized users away from medical records and health-related data.
✅ System logs you can request anytime
Want proof of access control? SurveyLab tracks user actions in the background. You can request the logs to review who did what and when.
✅ Data backups that don’t blink
Losing patient data? Not on SurveyLab’s watch. Backups are baked into the system, helping healthcare providers protect what matters without any extra work.
✅ Ongoing risk assessments
SurveyLab runs regular checks to identify weak spots. It’s part of staying compliant with HIPAA’s security rule and keeping your data out of the headlines.
✅ Custom survey templates for healthcare
Need a quick start? Use customizable survey templates built for healthcare organizations. Perfect for collecting valuable feedback and spotting trends without extra setup.
Try it for free now – you won’t regret it.
Read more about SurveyLab’s compliance with HIPAA.
#2 Survicate
Survicate takes data security seriously. It’s a feedback platform built to support HIPAA-compliant surveys while still keeping the creating forms part fast and easy.
No matter if you’re sending surveys through mobile apps or analyzing results in real-time, Survicate keeps secure storage and privacy front and center.
Here’s what makes it a dependable tool for handling patient data safely:
✅ Data encryption from start to finish
Patient responses are encrypted during collection and while stored. That protects the full survey journey, from first click to final result.
✅ Role-based access for your team
Survicate lets you control who sees what. You can assign specific permissions so only approved staff handle sensitive data. A small step that helps avoid major mistakes.
✅ Automatic log-off and audit logs
Step away for too long? You’ll be logged out. Need to track what happened and when? Audit logs keep a clear record of activity across accounts.
✅ HIPAA-ready with standard BAA
Healthcare teams can access a pre-built Business Associate Agreement, a must-have when using any third-party tool for patient data collection.
✅ AI-powered insights with secure logic
Use conditional logic to tailor questions as people answer. Then, break down responses with built-in analytics that keep your survey insights private.
✅ Built for feedback, not frustration
You get a survey tool that fits into your daily work. No weird delays, no “where’s that setting” confusion. Just quick setup with clear reports and protection in the background.
#3 Jotform
Collecting sensitive patient data shouldn’t mean jumping through hoops. Jotform’s HIPAA-ready forms give healthcare providers a way to gather feedback or run assessments without putting privacy at risk. With strong encryption and a long list of flexible features, it’s destined to keep you covered from form to submission.
Here’s what makes Jotform stand out when it comes to HIPAA-compliant surveys:
✅ RSA-2048 encryption built into the browser
Patient responses get locked down before they even leave the user’s device. That makes it harder for anyone to peek in during transmission or storage.
✅ Business Associate Agreement (BAA) available on Gold and Enterprise plans
If you’re working with electronic personal health information (ePHI), the BAA is non-negotiable. Jotform makes it easy to access and activate for HIPAA use cases.
✅ Conditional logic for smarter forms
Your surveys can adjust in real time based on answers. That means fewer skipped questions, better data, and less noise in your reports – especially helpful in health assessments or telemedicine intake.
✅ Integrated payment collection
Need to collect co-pays or appointment fees? Patients can pay directly through your HIPAA-ready forms, using trusted gateways like PayPal or Stripe.
✅ Real-time reporting with access control
Use Jotform’s Report Builder to turn survey results into charts and tables on the fly. Share securely with only the right team members to keep data in check.
✅ Multi-device access, zero excuses
Jotform works across different platforms: mobile app, tablet, or browser. That’s a big win for patients who want to update their medical history from home, not the waiting room.
#4 SurveyMonkey
If your team is handling sensitive health data across departments, SurveyMonkey’s HIPAA-ready features might hit the mark. Built for Enterprise users, it helps organizations create surveys at scale without ignoring what matters – data security and compliance.
It’s not your average survey tool. It’s set up to meet HIPAA’s technical rules while helping healthcare institutions stay focused on the big picture.
Here’s what makes SurveyMonkey’s HIPAA setup worth a look:
✅ Enterprise-level user management
You can give people across your organization the power to create surveys, but still keep control. Permissions, billing, and access are all managed from one place. That’s useful when you have many hands on deck.
✅ Built-in encryption for every form
Every step, from collecting to sharing, is covered with SSL/TLS encryption. That’s what helps keep sensitive health data out of the wrong hands.
✅ Business Associate Agreement (BAA)
HIPAA doesn’t start without a signed BAA. SurveyMonkey lets you preview and sign one directly from your account, so covered entities can get started without delays.
✅ Activity logs and PHI alerts
See who’s accessed what, and get alerts if personal health information pops up where it shouldn’t. It’s a quiet watchdog for HIPAA violations.
✅ Auto logoff for idle users
Walk away from your desk too long? You’ll be logged out. Helps lower the risk of someone snooping while you’re on a coffee break.
✅ HIPAA-only features on request
HIPAA support is an add-on for Enterprise plans. That means it’s built for teams that need secure storage at a bigger scale.
#5 BlockSurvey
BlockSurvey gives you a data-first, privacy-by-default setup that helps you stay on the right side of HIPAA. It’s not flashy or bloated. It’s built to protect data and that’s the whole point.
Here’s what makes BlockSurvey a solid choice for HIPAA-compliant surveys:
✅ End-to-end encryption from start to finish
When you create surveys or collect form data, everything is locked down. Not even BlockSurvey can see your answers. That’s key when dealing with HIPAA violations and health and human services audits.
✅ Zero-knowledge architecture
It’s not just encrypted, it’s also inaccessible. You hold the keys. No third-party snooping. No silent data-sharing. Total control of sensitive information.
✅ Anonymous responses for honest answers
Anonymity helps people speak freely. That’s useful in patient intake forms, mental health check-ins, or anywhere you need valuable insights without linking data to names.
✅ Custom access controls
Set user permissions so only the right team members see responses. Helps reduce internal risks and keeps you ready if the breach notification rule ever applies.
✅ No trackers, no ads, no funny business
No background scripts or hidden collectors. What you build is what your respondents see, keeping your engaging surveys focused and private.
✅ Optional Business Associate Agreement (BAA)
If you’re a covered entity, you’ll need a signed BAA. BlockSurvey includes this in their HIPAA plan. That’s one less thing to chase when the audit deadline looms.
Over to you
HIPAA compliance isn’t something you figure out later. It starts with the right tool.
If your goal is to protect patient information while collecting smart, actionable insights, you need to choose the right solution.
Check out these recommendations and get ready to create HIPAA-compliant forms and surveys.
Not sure where to begin? Our strong suggestion is SurveyLab. Sign up for a free trial now.